IACH RULES

 

1.  TITLE
The name of the association will be:

           The International Association of Cape Horners. (IACH)

 

2.  OBJECTS AND AIMS

a) To promote and strengthen the ties of comradeship which bind together the unique body of men and women who enjoy the distinction of having voyaged round Cape Horn under sail.
b) To continue the IACH beyond the passing of commercial square-rigged ships in trade and the ‘Crossing of the Bar’ of those that sailed in them.

3.  CATEGORIES OF MEMBERSHIP

There are two categories of Membership:

Full – Full Membership is open to all seafarers who have completed a Qualifying Rounding of Cape Horn (see below).

Honorary – Any individual who makes a contribution to the cause of the Association or its wider aims may, in exceptional cases, be invited by the Committee to become an Honorary Member. This is an exceptional award to a person of unique and outstanding distinction and/or service and requires the agreement of the full Committee and endorsement at an AGM.

Associates - Any individual who is not eligible for Membership but has an ongoing interest in our activities may, if proposed and seconded by two members and on receipt of a subscription, become an Associate of the IACH. Associates may attend meetings of local groups, general meetings and the annual dinner and receive copies of the Journal. Associates do not have voting rights.

4.  ELIGIBILITY

Membership is open to individuals of all nationalities who have rounded Cape Horn under sail as part of a non-stop passage of at least 3,000 nautical miles which passes above the latitude of 50° South in both the Pacific (or Indian) and Atlantic Oceans and is completed without the use of engines for propulsion.

Crews of other sailing vessels rounding Cape Horn, where the voyage does not conform exactly to the requirements above, may apply for their voyage to be approved. Each application shall be vetted by the Committee and approved only by unanimous agreement that the voyage complies wholly with the spirit, if not the precise detail, of the requirements for a Qualifying Rounding.

5.  SUBSCRIPTIONS 

All subscriptions are payable by the end of January each year. All subscription rates, discounts and surcharges will be reviewed annually by the Committee.

The subscription for UK based Members and Associates is £12 per annum (2017) if paid by Standing Order drawn from a UK bank. Paypal subscriptions or other electronic subscription mechanisms may be accepted but a small surcharge (2017 - £0.60p) may be applied to cover costs.

The subscription for Overseas Members and Associates is £15 per annum (2017). This can be paid by Standing Order drawn from a UK bank, by cheque made payable to 'The International Association of Cape Horners' or by Paypal subscription. The additional charge covers the additional cost of postage to overseas addresses. At the discretion of the Committee, a discounted rate of £60 (2017) may be offered to Overseas Members without a UK bank account who pay in advance for 5 years. Any increases in membership fees during that 5 year period will not be applied until the beginning of the next 5 years. As above, for Paypal or other electronic subscription mechanisms a small surcharge (currently £0.60) may be levied to cover costs.

6.  UPON BEING ELECTED:

Members of ALL categories QUALIFY TO:

a) Have their name, address and telephone number; vessel(s) and year of rounding (roundings if more than one) included in the IACH Membership List.
b) Wear the tie and other regalia of the IACH
c) Attend re-unions at locations as advertised by special notice or in the Journal.
d) Receive the IACH Journal - ‘The Cape Horner’, the Membership Newsletter, the Membership List, and a copy of the IACH Rules.
e) Fly the Burgee of the IACH.

7.   TERMINATION

a) If a Member’s subscription becomes in arrears for 12 months a reminder shall be sent.  After 18 months the treasurer shall place the details before the Committee for consideration and upon the Committee’s decision the membership may be terminated. The Member shall be so advised.  If a part subscription continues to be received, the membership will be frozen.
b) A Member may resign by giving notice in writing to the Membership Secretary to that effect. Every notice shall, unless by consent of the Committee, take effect from the date when his/her next annual subscription falls due for payment.
c) The Committee is empowered to ask in writing for a Member to resign, subject to confirmation by the Members at an AGM or special meeting.

8.   OFFICERS

a) The IACH will be headed by the President. 
b) The President and Vice Presidents and Officers shall be elected by the Members at the AGM and shall be confirmed in office every three years.
c) The other Officers are defined under Rule 9. Management.

9.   MANAGEMENT

Management to be by a committee of elected officers and members. As follows:

                                    President
                                    Vice President(s) (number unspecified)
                                    Chairman (who may be the President or a Vice President)
                                    Secretary (*)
                                    Membership Secretary (*)
                                    Treasurer (*)
                                    Journal Editor (*)

Eight Committee Members (Five must be Members or Original Full members)
Note Seats Marked (*) may be held by Associate Members

10.  ELECTION AND PERIOD IN OFFICE OF THE COMMITTEE

a) Officers and Committee Members shall be elected by the Members at an AGM.  All candidates shall be proposed and seconded by supporting Members.
b) Four Committee Members shall retire in rotation of seniority at each AGM.  The Membership shall be given advanced warning so that new members may be nominated.  If there are no other candidates, a retiring Member may be re-elected for a further term of office.  A proposer and seconder are necessary in all cases of a re-elected Committee Member.  Nominations for Committee shall be passed to the Secretary 28 days before the AGM.  At an election the Chairman will have a casting vote if necessary.  A retiring Committee Member may also be co-opted to serve another year.
c) Should a Committee member be absent from two consecutive meetings, without proper cause having been submitted to the secretary in writing, he/she shall be considered to have retired and the Committee may co-opt another Member to fill the vacancy.
d) If it is considered an advantage to the IACH, or to fill a vacancy, any Member may be co-opted to the Committee at a Committee meeting. The co-opted member may offer him/herself for election at the next AGM, or otherwise retire.
e) An Auditor shall be nominated and elected at the AGM.
f) Honorariums may be awarded for Committee positions demanding exceptional time commitment.  They shall be nominated by the Committee and confirmed at an AGM.

11.  MEETINGS

a) Ordinary General Meeting (known as the AGM of the IACH.) One shall be held within each calendar year.  Any Member wishing to put forward a resolution for inclusion in the Agenda shall forward such resolution to the Secretary at least 21 days before the meeting.
b) Notice of Meetings. A General meeting shall be called at no less than 4 weeks’ notice.  The date and venue shall be published to all Members either in the Journal or by special notice mailed to each Member.
c) Voting. At a General Meeting, Original Full Members and Members shall have one vote. Associates and Honorary members shall be entitled to attend meetings but shall have no vote.  In the case of equality of votes the Chairman shall have a second or casting vote.
d) Quorum. Any ten voting Members of the IACH present at a General Meeting shall constitute a quorum.
e) The Chairman at a General Meeting shall be the President or the Senior Vice President present.  If none of these are present a Committee Member shall initiate a vote of all members present to elect a Chairman for the Meeting.
f) Extraordinary General Meeting (EGM) may be called by the Committee whenever they consider it necessary.  The Committee is bound to convene an EGM if a request in writing is forwarded to the Secretary, signed by 20 Members eligible to vote.  The request shall give full details of the objects of the meeting.  The Secretary will send a notice of the meeting to all Members, giving 4 weeks notice.  The notice shall include the date, time, place, and objects of the meeting.  No other business shall be conducted at an EGM.
g) Records of all meetings shall be taken by the Secretary (or a nominated Committee member).  The minutes so taken shall be preserved as a historical record of the business of the IACH.

12.  ACCOUNTS

a) The Committee shall cause proper books of accounts to be kept of all income and expenditure and of all dealings with the assets of the IACH.
b) The Committee shall cause to be prepared and laid before the Members at the AGM every year a profit and loss account and a balance sheet, together with the report of the Committee.
c) The Annual accounts of the IACH shall be subject to an Accountants Report prepared by a suitably qualified Accountant, who shall be appointed at the AGM each year.

 

 

September 2017